It might sound strange in this age of high tech devices, but many people have never had the opportunity to learn how to scan. The following is aimed to provide some basic background to those who would like to know more and be able to help themselves around the scanner.
New users should begin by familiarizing themselves with their equipment. This might be a purpose bought scanning device that only scans but more popular these days are the units that combine printing, copying and scanning altogether. Sometimes called multifunctional or MFD devices, they are common in both modern offices and private homes. Not mentioned here is the less used hand held scanner variety.
The majority of modern devices come with good help yourself guides that take new users step-by-step through the scanning process. Usually these will be on the discs containing the device drivers but if not, search the internet and a tutorial or some self help guide will turn up.
Now it is time to pick the appropriate formats for different images, selecting the resolution and deciding where to store images after scanning are the key steps of this stage. The PDF format standing for Portable Document Format is widely and successfully used for scanning documents. These are easily printed, attached to emails and sent to colleagues or friends, or simply as a means to archive important documents.
Generally a document can be easily read and printed from quite a low resolution, say around 150 DPI. Doing a lot of documents, at more than this tends to utilize excessive disc drive space and move slowly over LAN networks. The resolution of scans dictates the density, in terms of dots per square inch, of an image being rendered when printing. Those containing text and images may benefit from raising the DPI to 300.
One great way to get older photos digitized for use on computers is to scan them as JPEG images. This is a popular way to scan photographs which uses a system of compression making it possible to manage and edit images. Developed by a firm called Joint Photographic Experts Group. Scanning resolutions up to 600DPI can produce excellent image quality.
Remember that a lot depends on the quality of the original image. Poor quality originals will not improve by simply adjusting resolution. Also note that the larger the resolution of an image, the more memory and processing power is required to manipulate it and less powerful computers may struggle.
Giving each image scan an individual name is important and the last bit of advice in this introduction. Saving each image or document with its own unique name will make them easily identifiable. Not doing this may result in the system, especially multifunctional devices, allocating their own random file names. This can be very frustrating because each file needs to opened to determine its contents.
This advice is aimed to get new users up and running with their scanners and capable of performing the basics. Making the effort to learn how to scan correctly creates a platform from which improved technique and information about additional formats can be acquired.
New users should begin by familiarizing themselves with their equipment. This might be a purpose bought scanning device that only scans but more popular these days are the units that combine printing, copying and scanning altogether. Sometimes called multifunctional or MFD devices, they are common in both modern offices and private homes. Not mentioned here is the less used hand held scanner variety.
The majority of modern devices come with good help yourself guides that take new users step-by-step through the scanning process. Usually these will be on the discs containing the device drivers but if not, search the internet and a tutorial or some self help guide will turn up.
Now it is time to pick the appropriate formats for different images, selecting the resolution and deciding where to store images after scanning are the key steps of this stage. The PDF format standing for Portable Document Format is widely and successfully used for scanning documents. These are easily printed, attached to emails and sent to colleagues or friends, or simply as a means to archive important documents.
Generally a document can be easily read and printed from quite a low resolution, say around 150 DPI. Doing a lot of documents, at more than this tends to utilize excessive disc drive space and move slowly over LAN networks. The resolution of scans dictates the density, in terms of dots per square inch, of an image being rendered when printing. Those containing text and images may benefit from raising the DPI to 300.
One great way to get older photos digitized for use on computers is to scan them as JPEG images. This is a popular way to scan photographs which uses a system of compression making it possible to manage and edit images. Developed by a firm called Joint Photographic Experts Group. Scanning resolutions up to 600DPI can produce excellent image quality.
Remember that a lot depends on the quality of the original image. Poor quality originals will not improve by simply adjusting resolution. Also note that the larger the resolution of an image, the more memory and processing power is required to manipulate it and less powerful computers may struggle.
Giving each image scan an individual name is important and the last bit of advice in this introduction. Saving each image or document with its own unique name will make them easily identifiable. Not doing this may result in the system, especially multifunctional devices, allocating their own random file names. This can be very frustrating because each file needs to opened to determine its contents.
This advice is aimed to get new users up and running with their scanners and capable of performing the basics. Making the effort to learn how to scan correctly creates a platform from which improved technique and information about additional formats can be acquired.
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